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Driver Vehicle Checklist
Driver Vehicle Checklist
Charles avatar
Written by Charles
Updated over 2 weeks ago

A Vehicle Inspection Checklist is used to assess the condition and safety of vehicles.

It includes a series of checks to inspect various components, systems, and safety features of the vehicle.

Regular vehicle inspections can assist in identifying potential problems to improve safety and road worthiness of a vehicle.

Setting Up The Checklist

This section is regarding the setup of the checklist template for your drivers.

Steps

  1. Navigate to Settings > Vehicle Check.

  2. Navigate to Manage Checklist.

  3. Click the Add new checklist > A form will appear.

  4. In the ensuing form, provide a name to the checklist.

  5. Click Save, and the checklist item will appear in the table.

  6. Click the corresponding Actions button to generate the items for this checklist.

  7. In the ensuing tab,

    1. To rename the checklist > Click on the name of the checklist.

    2. Click the Add checklist item to add the checklist item.

    3. A form will appear.

      1. Provide a name to this check.

      2. Select the Field Type (data type) for this check.

        There are 5 options:

        1. Pass/Fail => For simple checks that requires a Pass/Fail check.

        2. Numeric Value => For entering a number value. E.g. checking of odometer.

        3. Text Field => For entering a text value. E.g. capturing of generic comments.

        4. Multiple Choice => Generate a dropdown (option) for driver to select in the Driver App. (Maximum of 4 choices.)

        5. Section => Horizontal divider for separating the checklist item. Does not appear in the Driver App.

      3. Provide a Description

      4. Check the necessary section.

        1. This item is mandatory => This checklist item must be filled up prior to submission in the Driver App.

        2. This item requires photo and note => This checklist item requires the driver to capture a photo and note prior to submission in the Driver App.
          ​Note: Maximum of 4 photos per checklist item.

      5. Click Save when done, and the entry will appear in the Checklist Items table.

      6. Repeat this process to generate more Checklist Items for this Checklist.

    4. (Optional) If necessary, you may reorder the Checklist Item through a drag-and-drop.
      This will affect the order of the Checklist in the Driver App.

Utilization in the Driver App

Performing the Check

Steps

  1. Start the Driver App.

  2. Tap on the menu at the top right hand corner.

  3. Select Vehicle Inspection.

  4. A checklist will appear.

  5. Perform the check accordingly.

  6. Submit when done.

Checking the submission

Steps

  1. Click on the menu at the top right hand corner. > Tap Vehicle Checklist > Tap History.

  2. There would be a submission history.
    ​Note: Only the submission done during the current date will be displayed.

Viewing the Submitted Checklist

This section is for the admin to view the submitted checklist by the drivers.

Steps

  1. Navigate to Vehicle Check.

  2. Click Submission History.

  3. Select a date or date range to retrieve the list of submissions.

  4. (Optional.) You may perform a Search or perform a Filter to refine the search.

  5. To export the reports, select the jobs > Click Export > Select either Excel or CSV.

    Note: The Excel / CSV will need to be from the same Checklist.

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