In light of the COVID-19 outbreak, companies are strongly encouraged to commence regular testing for employees who work on-site.
Use Detrack’s award-winning electronic proof of delivery (E-POD) solution to easily track and conveniently store your employees’ ART results.
Your employees can now simply capture and submit their ART results on the Detrack app, while you receive instant updates on your Detrack Dashboard – positive results can be attended to immediately.
Digitize your company’s entire ART results collection process and collect, compile, and retrieve specific results from any employee conveniently from your Detrack Dashboard.
This tutorial will guide you on how to set up Detrack to submit and record your employees’ Antigen Rapid Test (ART) results.
Here’s how you can track your employees’ ART results With Detrack:
Setting up Detrack Systems for ART Testing Results Proof
Download Detrack App
All staff to download Detrack App from App Store or Google Play and register for a Detrack ID using the app
Add in Detrack ID of all staff as per How To Add A Vehicle
Customized Header
Navigate to Settings > Job > Fields > Search for import header: Assign To
Key in Staff as the Customized Header for Assign To
Click Save when done.
Set up email notification
Navigate to Settings > Notification > Notification Settings tab > click on Add Notifications.
Select pre-job for Events field.
Select On job date for Pre-job Sending Date field.
Select When job is assigned for Pre-job Sending Time field.
Click on the Email tab and enable Send Email.
For a sample email body, you may refer to our suggested email body for email notification below.
Click Save when done.
Repeat the above steps to create a notification for the completed and failed events.
Upload your company logo and enter your company details.
Customize your failed delivery reasons as per How To Customize Non-delivery Reasons
Enter Invalid and Positive
Navigate to Settings > Job > POD > enable Driver may reattempt failed jobs.
Import your excel file as per How To Import Deliveries.
Excel Manifest to be uploaded
This section will guide you on how to set up deliveries jobs in excel manifest with the following fields in bold populated.
Driver
rename header as Staff
Instructions
Please take your ART and submit the result one day before you are working on site.
Follow the manual to take the test.
Once the result is out, please take a photo using the black camera icon.
Test is Negative
use Green Tick icon to submit the result, and sign for it
Test is Invalid (not conclusive/test kit not working)
use Red Cross icon to submit results
sign for it, and select reason Invalid
use another test kit and perform the same test
use reattempt to re-submit the result again (do not remove previous photo proof)
Test is Positive
use Red Cross icon to submit results
sign for it, and select reason Positive
refer to the ART protocol for positive result
Address
Enter ART Test Week 1 (DATE – DATE) at Home
Suggested Email Body for the Various Events
Pre-Job
Subject: Reminder to Take ART!Body:
Hi {{assign_to}},
Please take your ART one day before you work on site.
If you have any questions, please do not hesitate to contact me via xxxx-xxxx.
Stay safe,
Team HRCompleted
Subject: ART Submission Completed!Body:
Hi {{assign_to}},
Thank you for submitting your ART result.
Receiving this email means you have successfully submitted your result, and we will contact you should we need to.
Thank you for doing your part to keep COMPANY NAME safe!
Stay safe,
Team HRFailed
Subject: Please refer to ART Protocol!Body:
Hi {{assign_to}},
Thank you for submitting your ART result.
As the result for your ART is indicated by you to be POSITIVE/INVALID, please refer to below,
Positive: Please follow the ART protocol.
Invalid: Please retake the test and Reattempt JobIn the meantime, please inform your supervisor as soon as possible and HR Team will also be in touch with you.
Stay safe,
Team HR