This guide walks you through the steps to create a single route for a driver using Detrack’s Route Optimization feature.
Configuring Prerequisite settings for Route Planning
Before planning a route, you will need to ensure these steps have been taken:
Ensure that you have created a Depot (How to add a depot)
Ensure that the jobs to be included in your route has already been assigned to a vehicle/driver
Ensure that you have added vehicles/drivers in Detrack and updated relevant vehicle details (eg. depots, vehicle mode, working hours, groups & zones)
(Note: Each route can only accomodate up to a maximum of 100 jobs per plan)
Selecting the jobs to be included in the route
You can select jobs from either the Jobs table or via the Map page
Method 1: Planning Routes via the Jobs Table
Under the Jobs tab, navigate to Today's Jobs > Deliveries or Collections.
In the Jobs Table, select the jobs you wish to create a route with. Once selected, click on the Actions button and click on Plan Single Route from the drop down list.
Method 2: Map View
Navigate to the Map page.
Click the Select Mode.
Select the date of the jobs for the jobs to appear in the map.
Click to use any of the selector tools to select the required jobs for planning. The map marker of the selected jobs will have its color changed.
Click on Actions > Plan single routes.
Configuring your route preferences
Once you have selected your jobs and clicked on 'Plan Single Route', you can start to configure your route preferences
Fill up the following details
Run No. => Name of the route for identification.
Starting Point => Starting location of the route.
Ending Point (Optional) => If this field is filled up, the system will try to complete the route by having the last stop near this location.
Select a Driver => Driver / Vehicle assigned to the route.
Route Time Window => The generated route will be within this Time Window. If Working Hours for the selected Driver / Vehicle have been added under the Vehicles page, the added time window will be populated to this field.
Service Time (Optional) => Amount of time spent for the job. (E.g. Parking / Loading/ Unloading Time)
Traffic (Optional) => Introduce a buffer to slow down the speed of the vehicle on certain roads.
Avoid Toll (Optional) => The systems will attempt to avoid the use of toll / gantry for generating the route.
Max Speed (Optional) => Maximum traveling speed of the vehicle.
Note:
Navigate to Settings > Organization > General > Unit of distance to toggle between the change of units (km/h vs MPH).
Providing a value will cause the systems to utilize certain roads for routing.
Default: 140km/h for cars and 90km/h for trucks.
If Working Hours for the selected Driver / Vehicle have been added under the Vehicles page, the added time window will be populated to this field.
Click the Create & Optimize button once ready.
The following popup will appear at the bottom right, showing the sent optimizing request. Single Routes are generally completed in a few seconds and at most under a minute
Once the routing is completed, you will be informed by a bottom right popup
Viewing your optimized route
Under Route Optimization, you will find the route as shown below.
Clicking on View created route will lead you to the Route result page.
Your drivers will now view the jobs on the driver app with the optimized sequence if your jobs have already been set to the 'In Progress' Status
Alternative Method: Planning Routes via the Routes page
Navigate to Routes.
Click Create Route.
A popup will appear.
Fill up the following details
Run No. => Name of the route for identification.
Starting Point => Starting location of the route.
Ending Point (Optional) => If this field is filled up, the system will try to complete the route by having the last stop near this location.
Select a Driver => Driver / Vehicle assigned to the route.
Route Time Window => The generated route will be within this Time Window. If Working Hours for the selected Driver / Vehicle have been added under the Vehicles page, the added time window will be populated to this field.
Service Time (Optional) => Amount of time spent for the job. (E.g. Parking / Loading/ Unloading Time)
Traffic (Optional) => Introduce a buffer to slow down the speed of the vehicle on certain roads.
Avoid Toll (Optional) => The systems will attempt to avoid the use of toll / gantry for generating the route.
Max Speed (Optional) => Maximum traveling speed of the vehicle.
Note:Navigate to Settings > Organization > General > Unit of distance to toggle between the change of units (km/h vs MPH).
Providing a value will cause the systems to utilize certain roads for routing.
Default: 140km/h for cars and 90km/h for trucks.
Click Create Route when done.
A map view of the jobs will appear.
Optional. To the left hand side of the screen there is panel to edit the route.
To change the route name (Run No.), click on the field to edit it.
To edit the vehicle information for planning, click on the > button to expand the details.
Mode => Determines the path distance used for generating the route. Certain vehicles can only travel on certain roads.
Starting Point => Starting Location of the route.
Ending Point (Optional) => Ending Location of the route.
Route Time Window => The route will be within this time window.
Click on the Filter button to filter the jobs list based on Job Status.
Click on the Trash bin button to exclude the job for this route
(This process does not delete the job in your account.)
Click the Optimize Route button to start the process.
The process will start. You can either navigate away or stay on this page.
Once planning is done, you will notified by a popup on the bottom right.
The Run Number, Job Sequence and ETA Time will be generated, and populated to the jobs.
